Use software effectively. Understand the costs.
Users, editions and contracts often accumulate over years. DAXS brings actual use, technical requirements and possible alternatives together to support a clear decision.
- Match users and devices
- Compare editions with actual use
- Record dates and effort
- Assess suitable options
Savings depend on the actual case: implementation, operations and risks belong in the same assessment.
Are you paying for what your business needs?
Over time, editions, maintenance contracts and user counts accumulate. Workplaces, applications and provider terms change. A shared overview reveals missing assignments and upcoming decisions.
Understand inventory, usage and key dates.
Inventory and requirements
Record installations, users, devices, editions and actual requirements. Match required functions to the corresponding usage rights from a technical perspective.
Costs and contract terms
Bring maintenance, subscriptions, renewals and cancellation windows together. A date is useful when ownership and the next decision are also clear.
Evidence and assignments
Document existing records and technical usage clearly. Contract interpretation and legal questions are clarified with suitable specialist advisers where needed.
Procurement and alternatives
Select editions and models for actual use. Compare cloud, local models, open source and other manufacturers by functionality, operations, support and migration effort.
Knowledge and responsibility
Responsible contacts should recognise changes early and understand decisions. Record who maintains inventories and prepares renewals.
Review first. Then decide.
- 01Record the current position
Bring contracts, users, systems, versions and responsibilities together.
- 02Review usage
Check what is needed, paid for twice or not yet assigned within the organisation.
- 03Assess options
Compare costs, migration, support and technical suitability transparently.
- 04Prepare the decision
Clearly define procurement, key dates, documentation and the next checks.
Optimisation can build on what you already have.
Review the inventory
Align editions, users and contracts with actual requirements.
Organise licensing models
Combine purchase, subscription, cloud and local use to suit the required period and expected changes.
Assess alternatives
Evaluate open source or other manufacturers where functionality, support, operations and migration provide a sound basis.
Questions about licensing advice.
Is the aim simply to reduce licence counts?
Is open source always cheaper?
Can DAXS help manage contract dates and renewals?
Which manufacturers are considered?
Where do you need more clarity about software costs?
Bring existing contracts, user counts and the planned change. We will identify a useful first area to review.